How to Perform Gap Analysis
Performing a gap analysis is very straightforward, as much guidance is provided by oversight agencies. The first step is to choose your model:
However, some models are better than others. The IS-BAO model is fairly cursory, and will be better used as a sort of “speed gap analysis” rather than an in depth inspection of your SMS program. Each model contains a set of questions about the safety program, which are broken up into separate categories, such as:
- Hazard identification system
- Investigation competency
- Records management
- Risk analysis abilities
- SMS documentation
- Development of safety objectives and safety goals
- Risk management capabilities
- Safety training
- Safety promotion
A gap analysis model may cover more territory than one person can reasonably handle at your organization. While performing a gap analysis, a safety manager can assign sections or “chunks” of the gap analysis to subject-matter experts within the organization. In general, a score is assigned to each question on a 1-5 scale:
|Score Assessment Details
|No Action has been taken on this required element.
|Identified actions have been taken to meet the requirement but the actions are not complete.
|Identifiable actions are satisfactory to meet this requirement and are observable in policies, procedures, organizational actions, and employee actions.
|This required element of an SMS has been integrated with other SMS elements and requirements within the organization.
|Evaluated and Sustained
|This required element has been integrated with other SMS Elements. Additionally, this element has been subjected to at least one prior round of evaluation/audit and there is evidence that the required actions have been sustained over time. Further, there are no identifiable reasons why sustaining should not continue.
|State of the Art
|Conformance with this requirement of the standard is considered state of the art; they could be used as a benchmark for other organizations to use.